TUGAS 3: Requesting and Confirming service letter

A. REQUESTING


November 29, 2016


General Manager
Haris Hotel & Conventions
Jl. Raya Bulevard Ahmad Yani Blok M
Summarecon, Bekasi 17142

Dear Mr. Andaru,

In our conversation yesterday on the telephone, we discussed plans to cunduct our graduation at your conference center. I would like to confirm those plans.

The date of the graduation are January 14th 2017. The hours are 6:00 A.M to 6:00 P.M for Eigh hundred people will be attending. We will need a total of three rooms, one large rooms and two smaller to break-out rooms.

As we discussed we will need a microphone, speakers, camera, musical instrument, decorations in the large rooms as well as computer projection system. in each break-out rooms we will need four tables.
On January 14th, we will have a catered snack and lunch. I would appreciate your faxing me the menu choices as soon as possible.

I would also appreciate receiving the projected cost for our two-day meeting. You do not need include the snak and lunch catering cost at this time. could you fax or e-mail me your cost projections by December 4nd? I will give you final confirm of our reservation by close of-business on the 4nd.

I want to thank you for you help in planning our graduation. I look forward to meeting you next week when I come to lok over your facilities.

Sincerely yours,

Bella NitaPs

Bella Nita Permatasari.



B. CONFIRMING


December 1, 2016


Osis SMA Negeri 14 Bekasi
Perumahan alinda kencana permai
Jl. Ceri raya babelan kali abang tengah
Bekasi Utara

Dear Ms. Bella,

Thank you for your letter sent on 29 November letter expressing interest in Haris Hotel & Conventions. The letter will confirm our subsequent telephone call discussing plans your meeting.

we understand your company would like to reseve our conference facilities January 14th Eigh hundred people will attend your meeting. You will need a total of three rooms one large room and two smaller break-out rooms.

As you requested we will provide a microphone, speakers, camera, musical instrument, decorations in the large rooms well as a computer projection system. We understand that you are bringing your own computer.  We need to know the computers model and operating system. please provide us this information three weeks before the start of the graduation.

In each two break-out rooms, we will provide four tables. Please let us know wether you want 6’ rectangular tables or 5’ round tables. That requese can be submitted two week before the graduation.
On January 14th, we will provide a buffer lunch. the menu choices were faxed to you last Thursday. Please tell us your menu selections one week before the graduation.

As you requested, I faxed the projected costs last week. After you decide on the required equipment and the type of lunch, we can finalize the cost estimate.

Sincerely yours,

Andaru

Andaru.